Policy No. 201: Evaluation of Academic Unit Head

Policy Number: 201 Effective Date: 01/09/87
Policy Title: Evaluation of Academic Unit Head Revised: 07/01/97, 05/01/06; 07/01/10
Approval Date: 9 January 1987 President’s Signature:  on file

A. Evaluation of Chairpersons
1. Written evaluations making use of the Standard Chair Evaluation Form shall take place annually and shall be completed by April 1. Evaluators will rate the Chair’s performance for the current academic year. Individual departments have the option of adding any additional items to the Standard Chair evaluation form deemed necessary for the proper evaluation of their department chair before the evaluation is conducted.
2. Evaluators shall include the departmental faculty, college/school dean, and Provost. /

B. Evaluation of Deans
1. Written evaluations, using the Standard Dean Evaluation Form, shall take place annually and shall be completed by April 1. Evaluators will rate the dean’s performance for the current academic year.
2. Evaluators shall include the college/school faculty, chairpersons, and Provost.

C. Evaluation of the Provost
1. Written evaluations, using the Standard Provost Evaluation Form, shall take place annually and shall be completed by April 1. Evaluators will rate the Provost performance for the current academic year.
2. Evaluators shall include the university faculty, college/school Deans, and University President.

D. All evaluations must be signed and dated. Evaluation forms will be submitted to the Office of the President where a number code will be added to each form and the signatures removed from the forms. Numerical responses and written comments will be then keyed into a database with the database reports being provided to evaluators and those evaluated. Original forms will be retained for one (1) year and will then be destroyed. The immediate supervisor is to provide the unit head with a true and exact computer printout of each evaluation submitted. Evaluation results, written summaries, or supervisor’s correspondence will be retained in the personnel file of the person evaluated.

E. Unit Heads Right to Appeal Unfavorable Evaluations
In case unit heads wish to contest or appeal an unfavorable evaluation, they have the right to appeal to the supervisor, in writing, no less than fifteen (15) working days after the date of the evaluation. If unresolved, the appeal may be directed to the next higher supervisor with the President of the University representing the final arbiter of the appeal.


CHAIR ANNUAL EVALUATION FORM

Please respond to each of the following statements by writing a number on the corresponding line according to the following scale (as appropriate for the question) or write in DK for Don’t Know or NA for Not Applicable:

Very Poor Poor Average Good Excellent
(Never) (Seldom) (Somewhat) (Mostly) (Always)
1 2 3 4 5

Note: In multipart items you may specify a different number for each part, if desired, by writing the appropriate number above each word to which it refers. For instance, for the following item you could specify how the unit head is relating to each group: students, staff, faculty, and administrators, as shown in the following example:
4 5 4 3

“Displays tact and understanding in relationships with students, staff, faculty, and administrators.”
1. Duties and Operations
a. ___ Adjudicates faculty and student grievances.
b. ___ Attends required meetings, is prepared, and contributes satisfactorily.
c. ___ Prepares and submits curriculum changes, teaching schedules, advising assignments, and catalogue materials.
d. ___ Coordinates course offerings (course schedules with proper sequencing, timing & availability).
e. ___ Meets deadlines and completes tasks on schedule.
f. ___ Provides student recruiting services for the department when required.
g. ___ Organizes, calls, distributes minutes, presides at department meetings and arranges for student representation when appropriate.
h. ___ Prepares and allocates department budgets with faculty input efficiently and equitably.
I. ___ Coordinates effectively the expenditure of all department funds.
j. ___ Coordinates the acquisition, maintenance and storage of supplies, equipment, and resources.
k. ___ Maintains departmental and student records, including supervision of release of information.
l. ___ Assesses department physical facilities and reports maintenance or service problems.
m. ___ Sets priorities effectively, develops ideas, and solves problems.
n. ___ Communicates effectively the department’s needs to the dean.
o. ___ (Space at the end of each category can be used to add any additional items that may be pertinent to individual departments).

2. Professionalism
a. ___ Adheres to policies, rules, and regulations.
b. ___ Conducts self in a professional manner (Is dependable, punctual, truthful, etc.).
c. ___ Exhibits courtesy and cooperation in dealing with others and the public.
d. ___ Exhibits patience and self-control.
e. ___ Accepts responsibility for management decisions.
f. ___ (Additional items optional)

3. Administration and Supervision
a. ___ Understands objectives, duties and responsibilities of chair’s position.
b. ___ Distributes/delegates workload among faculty fairly and appropriately.
C. ___ Consults with department faculty whenever possible before making decisions.
d. ___ Makes sound decisions.
e. ___ Assesses faculty performance as required, interprets performance evaluation data fairly and accurately, and communicates results to faculty.
f. ___ Encourages faculty to fulfill their committee, university activities, and other areas of service responsibilities.
g. ___ Evaluates present and prospective departmental faculty fairly and effectively regarding hiring, retention, promotion, tenure or dismissal, or discipline, as appropriate.
h. ___ Manages and supervises effectively the department staff and resources.
I. ___ Seeks and appropriately responds to suggestions and ideas of others.
j. ___ Presents written and oral communications clearly, coherently, and concisely.
k. ___ Serves effectively as liaison among students, faculty, and dean with fair and open communication.
l. ___ Promotes an atmosphere of trust and cooperation.
m. ___ Maintains faculty morale by reducing, resolving, or preventing conflicts.
n. ___ Displays tact and understanding in relating to students, staff, faculty, and administrators.
o. ___ Recognizes and rewards faculty accomplishments and does so in accordance with their contributions to the department.
p. ___ Responds to faculty concerns in a professional and effective manner.
q. ___ (Additional items optional)

4. Teaching and Curriculum Development
a. ___ Encourages good teaching in the department.
b. ___ Exhibits professional competence.
c. ___ Participates in studying curriculum improvement by keeping up with curriculum trends and research findings and using them to keep the curriculum up to date.
d. ___ Arranges, posts, and observes suitable office hours.
e. ___ Assists effectively with program evaluations and/or accreditation.
f. ___ Creates an environment which encourages and fosters the development and implementation of new approaches and methods.
g. ___ Plans, develops, and executes necessary departmental programs.
h. ___ Stimulates research and/or scholarly activity in the department.
i. ___ Is aware of student needs and university goals and objectives and incorporates them in planning department duties, programs, and directions.
j. ___ (Additional items optional)

COMMENTS: (Please use this space or include an attachment to make any additional comments you may have.)

Revised 4-3-95

Note: In multipart items you may specify a different number for each part, if desired, by writing the appropriate number above each word it refers to. For instance, for the following item you could specify how the unit head is relating to each group: students, staff, faculty, and administrators, as shown in the following example:
4 5 4 3
“Displays tact and understanding in relationships with students, staff, faculty, and administrators.”
Dean Name/Date ______________________________________________________________________________
DEAN ANNUAL EVALUATION FORM

Please respond to each of the following statements by writing a number on a corresponding line according to the following scale (as appropriate for the question) or write in DK for Don’t Know or NA for Not Applicable:
Very Poor Poor Average Good Excellent
(Never) (Seldom) (Somewhat) (Mostly) (Always)
1 2 3 4 5

1. Duties and Operations

a. ___ Adjudicates, with due process, faculty, student, and departmental grievances.
b. ___ Attends required meetings, is prepared, and contributes satisfactorily.
c. ___ Coordinates the preparation of curriculum changes, teaching schedules, advising assignments, and catalogue materials for the school departments.
d. ___ Coordinates course offerings for college/school departments (course schedules with proper sequencing, timing & availability.)
e. ___ Meets deadlines and completes tasks on schedule.
f. ___ Coordinates or supervises student recruiting services for school departments when required.
g. ___ Organizes, calls, distributes minutes, presides at college meetings and arranges for student representation when appropriate.
h. ___ Prepares and allocates department budgets efficiently and equitably using chair input.
I. ___ Coordinates effectively the expenditure of all college/school funds.
j. ___ Coordinates the acquisition, maintenance and storage of college/school supplies, equipment, and resources.
k. ___ Supervises the maintenance of college/school, departmental, and student records, including supervision of release of information.
l. ___ Assists with the assessment of department and college/school physical facilities and the reports of maintenance or service problems.
m. ___ Sets priorities effectively, develops ideas, and solves problems.
n. ___ Communicates effectively the college’s/school’s needs to the Provost.

o. ___ Coordinates the process of departmental recommendations for department chair appointments; based upon the review of department chair recommendations and using professional judgment, makes department chair recommendations to the Provost.

p. ___ Coordinates the school’s library acquisition requests.
q. ___ Teaches a minimum of twelve (12) credit hours within the fall, spring, or summer terms of the contract period.
r. ___ Accepts special duties as assigned by the Provost, President, or Board of Governors.
s. ___ (Space at the end of each category can be used to add any additional items that may be pertinent to individual schools)

2. Professionalism

a. ___ Adheres to policies, rules, and regulations.
b. ___ Conducts self in a professional manner (Is dependable, punctual, truthful, etc.).
c. ___ Exhibits courtesy and cooperation in dealing with others and the public.
d. ___ Exhibits patience and self-control.
e. ___ Accepts responsibility for management decisions.
f. ___ Seeks and appropriately responds to suggestions and ideas of others.
g. ___ Presents written and oral communications clearly, coherently, and concisely.
h. ___ Promotes and atmosphere of trust and cooperation.
I. ___ Maintains faculty morale by reducing, resolving, or preventing conflicts.
j. ___ Displays tact and understanding in relating to students, staff, faculty, and administrators.
k. ___ Responds to departmental concerns in a professional and effective manner.
l. ___ (Additional items optional).

3. Administration and Supervision

a. ___ Understands objectives, duties and responsibilities of dean’s position.
b. ___ Distributes/delegates workload among college/school department chairs fairly and appropriately.
c. ___ Consults with departmental chairs whenever possible before making decisions.
d. ___ Makes sound decisions.
e. ___ Assesses annually departmental chairs performance, interprets performance evaluation data fairly and accurately, and communicates results to chairs.
f. ___ Encourages departmental chairs to fulfill their committee, university activities, and other areas of service responsibilities.
g. ___ Supervises the evaluation of present and prospective school faculty fairly and effectively regarding hiring, retention, promotion, tenure or dismissal, or discipline, as appropriate.
h. ___ Manages and supervises effectively the college’s/school’s staff and resources.
I. ___ Serves effectively as liaison among students, faculty and departmental chairs with fair and open communication.
j. ___ Recognizes and rewards faculty and departmental accomplishments and does so in accordance with their contributions to the department.
k. ___ Serves effectively as an advocate for the interests of the college/school.
l. ___ Interprets and administers all WLU and Board of Governors’ policies and procedures.
m. ___ (Additional items optional)

4. Teaching and Curriculum Development

a. ___ Encourages effective teaching in the college/school departments.
b. ___ Exhibits professional competence.
c. ___ Participates in studying curriculum improvement by keeping up with curriculum trends and research findings and using them to keep the curriculum up to date.
d. ___ Arranges, posts, and observes suitable office hours.
e. ___ Supervises effectively program evaluations and/or accreditation.
f. ___ Creates an environment which encourages and fosters the development and implementation of new approaches and methods.
g. ___ Plans, develops, and executes necessary college/school programs.
h. ___ Stimulates research and/or scholarly activity in the college/school departments.
i. ___ Is aware of student needs and college goals and objectives and incorporates them in planning college/school duties, programs, and directions.
j. ___ (Additional items optional)

Comments: (Please use this space or include an attachment to make any additional comments you may have)

______________________________________________________________________________

PROVOST
ANNUAL EVALUATION FORM

Please respond to each of the following statements by writing a number on the corresponding line according to the following scale (as appropriate for the question) or write in DK for Don’t Know or NA for Not Applicable:
Very Poor Poor Average Good Excellent
(Never) (Seldom) (Somewhat) (Mostly) (Always)
1 2 3 4 5

Note: In multipart items you may specify a different number for each part, if desired, by writing the appropriate number above each word it refers to. For instance, for the following item you could specify how the unit head is relating to each group: students, staff, and faculty, as shown in the following example.
3 5 4
*Displays tact and understanding in relationships with students, staff, and faculty.

1. Duties and Operations
a. ___ Adjudicates, with due process, faculty, student, and departmental grievances.
b. ___ Attends required meetings, is prepared, and contributes satisfactorily.
c. ___ Coordinates the final development of university catalogue materials.
d. ___ Coordinates the final development of university course offerings (course schedules with proper sequencing, timing & availability).
e. ___ Coordinates effectively academic course evaluations.
f. ___ Coordinates effectively information dissemination concerning class delays, cancellations, or absence of students and faculty.
g. ___ Organizes, calls, and presides at university-wide faculty meetings.
h. ___ Prepares reports effectively relating to the academic programs of the university.
I. ___ Prepares and allocates academic budgets efficiently and equitably using the deans’ input.
j. ___ Coordinates effectively the expenditure of all academic funds.
k. Supervises the maintenance of student academic achievement records, including supervision of release of information.
l. ___ Maintains effectively academic personnel records, including supervision of release of information.
m.___ Communicates effectively the university’s academic needs to the President.
n. ___ Coordinates effectively the orientation program for new faculty.
o. ___ Meets deadlines and completes tasks on schedule.
p. ___ Sets priorities effectively, develops ideas, and solves problems.
q. ___ Accepts special duties as assigned by the President or Board of Governors.
r. ___ (Space at the end of each category can be used to add any additional items that may be pertinent to individual schools)

2. Professionalism
a. ___ Adheres to policies, rules, and regulations.
b. ___ Conducts self in a professional manner (Is dependable, punctual, truthful, etc.).
c. ___ Exhibits courtesy and cooperation in dealing with others and the public.
d. ___ Exhibits patience and self-control.
e. ___ Accepts responsibility for management decisions.
f. ___ Seeks and appropriately responds to suggestions and ideas of others.
g .___ Presents written and oral communications clearly, coherently, and concisely.
h. ___ Promotes an atmosphere of trust and cooperation.
i. ___ Maintains faculty morale by reducing, resolving, or preventing conflicts.
j. ___ Displays tact and understanding in relating to students, staff, faculty, and administrators.
k. ___ Responds to departmental concerns in a professional and effective manner.
l. ___ (Additional items optional)

3. Administration and Supervision

a. ___ Understands objectives, duties and responsibilities of the Provost’s position.
b. ___ Interprets and administers appropriate WLU and Board of Governors policies and procedures.
c. ___ Distributes/delegates workload among deans fairly and appropriately.
d. ___ Consults with deans whenever possible before making decisions.
e. ___ Makes sound decisions.
f. ___ Assesses annually deans’ performance, interprets performance evaluation data fairly and accurately, and communicates results to deans.
g. ___ Encourages school deans to fulfill their committee, university activities, and other areas of service responsibilities.
h. ___ Manages and supervises effectively the university’s academic staff and resources.
i. ___ Serves effectively as liaison among students, faculty, and the administration with fair and open communication.
j. ___ Recognizes and rewards the accomplishments of faculty, departments, college/schools and does so in accordance with their contributions to the university.
k. ___ Is accessible for the interpretation of academic policies and for consultation about academic related concerns.
l. ___ Serves effectively as an advocate for the academic interests of the university.
m. ___ (Additional items optional)

4. Academic Program Development
a. ___ Exhibits professional competence.
b. ___ Participates in studying curriculum improvement by keeping up with curriculum trends and research findings and using them to keep the curriculum up to date.
c. ___ Is aware of student needs and university goals and objectives and incorporates them in planning university academic policies, programs, and directions.
d. ___ Plans, develops, and executes necessary academic policies and programs.
e. ___ Supervises effectively program evaluations and/or accreditation.
f. ___ Creates an environment which encourages and fosters the development and implementation of new approaches and methods for more effective teaching.
g. ___ Encourages and fosters faculty development.
h. ___ Encourages and fosters scholarly activity.
i. ___ (Additional items optional)

Comments (Please include an attachment to make any additional comments you may have)

No. ________

Faculty Signature/Date _____________________________________________

This completed form must be sent directly to the Office of the President of the University.