| Procedure Number: 115 | Effective Date: 07/01/97 |
| Title: Emergency and Miscellaneous Leave | Revised: 03/15/05 |
| Approval Date: 07/01/97 | President’s Signature: |
The provisions of this Procedure relating to the use of annual leave, sick leave and managing work time in areas affected by interruption to utilities do not apply to faculty members on annual appointments of less than twelve months.
I. EMERGENCY SITUATIONS – In the event that an emergency exists, the President in conjunction with local or state public safety officials, has the authority to comply with the emergency situation and close the institution. Such a declaration will be transmitted to the Chancellor of the Higher Education Policy Commission. The President, working with public safety officials, will determine when the emergency condition no longer exists. Should a staff employee be required to work by the President or his/her designee during a declared emergency, the time worked shall be compensated according to the provisions of applicable policy or procedure. Work-time lost by any employee during a declared emergency will be considered regular work-time for pay purposes and will not require that the time be charged to accumulated leave nor will there be a requirement that the time be made up.
II. UTILITY SERVICE INTERRUPTIONS – When extended power and utility service interruptions occur, administrators should make arrangements for employees’ usual work to be accomplished at alternate work locations, or make affected employees available for work in other appropriate areas of the University. If an administrator deems it advisable and the employee agrees, time-off during the utility service interruption may be granted and charged against accumulated annual leave. Combination of the above alternatives may be necessary, but in all cases interruptions of work schedules must be dealt with in accordance with applicable laws, including West Virginia Code, Section 12-3-13. This law is interpreted to mean that if pay is associated with the absence from work, the absence must be charged to accumulated leave.
III. WEATHER – Absences from work due to weather conditions other than during a declared emergency must be charged against accumulated annual leave, compensatory time, or the employee must be removed from the payroll for the time in question.
Where institutions employ the “floating holiday” concept the holiday record may be charged. Sick leave may not be charged for absence due to weather. Time lost from work may be made-up in the same work week at the discretion of the employee’s supervisor.
IV. DISASTER SERVICE VOLUNTEERS – Any state employee who is a certified disaster service volunteer of the American Red Cross may be granted leave with pay for up to fifteen (15) work days per year to participate in specialized relief services for the Red Cross. Any supervisor granting leave to an employee for purposes of participating in specialized disaster relief shall make a report to the governor which includes the name of the employee and the cost of salary and benefits of that employee during the period of leave.
