Selected Student Policies & Procedures

Policies and Procedures

To access the West Liberty University Student Handbook go to:

Academic Dishonesty

West Liberty Uuniversity Policy on Academic Dishonesty

Academic Dishonesty, in whatever form, belies the stated philosophy of West Liberty University “to promote the development of the intellectual, cultural, social, physical, emotional, moral, and vocational capacities of all persons within its sphere of influence.” Individuals who commit acts of academic dishonesty violate the principles, which support the search for knowledge and truth. The academic community has established appropriate penalties and disciplinary action for such behavior.

Types of Academic Dishonesty

A. Cheating

Using or attempting to use unauthorized materials, information in any academic exercise. Examples: Using or attempting to use “cheat sheets” to gain credit on quizzes or tests.

Having a substitute take a test.

Having another complete a research or writing assignment.

Using the service of a term paper company.

B. Fabrication

Falsifying/inventing any information/evidence or neglecting to follow established guidelines of research and documentation. Examples: Distortion of evidence to prove some experiment. Creation of false sources/fictitious evidence.

C. Collaboration

Assisting others in engaging in scholarly wrongdoing. Examples: Stealing and distributing tests, etc. Permitting another to use a research paper/design. Permitting another to copy from his/her paper during an exam.

D. Destruction of Reference Sources

Denying others access to learning materials.

Example: Destruction of journal articles in the library’s collection. Stealing of books and other materials from the library or other sources.

E. Plagiarism

Representing the words or ideas of another as one’s own. Examples: Not footnoting direct quotations. Not acknowledging a paraphrase. Misrepresentation of statistics.

Disciplinary Action

For disciplinary action involving academic dishonesty, students should consult the Student Information and Policies Handbook or the Provost.

NCCPA Code of conduct:

Processing Student Grievances

For details of West Liberty University Grievance Policy and the processing of grievances please go to:

Grade Appeal Procedure/Policy

A student who wishes to appeal or question a final grade in a course must first contact the faculty member who assigned the grade within fifteen (15) class days of the semester following the semester for which the grade was issued. The student must arrange one or more informal conferences with the professor/instructor to attempt to resolve the conflict before a formal appeal is initiated. The grade appeal must be based on a faculty member’s alleged capriciousness, prejudice, or arbitrariness. The professional competence of the faculty member will not be an issue. Detailed policy for grade appeal can be found at:

Policy Regarding Dismissal from the Program

Failure to successfully complete any didactic, clinical or professional requirement, including remediation, will result in dismissal from the program. The decision concerning dismissal is made in consultation with the Student Progress Committee and Faculty Committee.

Additional reasons for dismissal from the program include but is not limited to academic dishonesty, unprofessional conduct with patients, unsatisfactory attendance in classes or clinical assignments, positive drug testing and inability to pass a background check. Instances of off-campus unprofessional behavior such as DUI, drug use and spouse abuse may also be reasons for dismissal. Each case will be investigated and will be based on objective findings.

Appeal: A student who believes that his/her suspension, probation, or dismissal either from the Institution or from the PA Program was based on inadequate evidence or prejudicial judgment, may appeal this action in writing to the Chair/Program Director within ten (10) working days of the receipt of such notification. The appeal will be brought before the Faculty Committee for arbitration. The finding of the Faculty Committee is final.

Policy Regarding Remediation and Deceleration

Students are required to complete each component of this program successfully before progressing on to the next phase. The minimum passing score is 70% on all written exams and a grade of “satisfactory” on professionalism, all skills and clinical clerkships.

Students who are identified through self-referral or through faculty observation as being at risk for failure will be referred for remediation. Remediation may include tutoring, self-study, completion of specific tasks or referral to the Center for Students Success for counseling. Any student not achieving the minimum passing grade will receive a failing grade. The student will be notified and will be required to take a reexamination. Should the student fail a retest, this would place the student before the Student Progress Committee and Faculty Committee for a comprehensive review of the student’s performance. Resulting administrative action may include probation, deceleration, or dismissal from the program. If a student fails a didactic course and when viewed as a whole, it is believed that the student will succeed in the future, he/she may be decelerated and allowed to repeat the course the next time it is given. If the failure is in a clinical clerkship, the student may be allowed to repeat the clerkship in the next rotation. Any student who fails a repeated course or clerkship will be dismissed from the program. A student may not repeat more than two courses. A student may face probation, remediation, or dismissal from the program for failure to meet professional standards although he/she may have passing grades in academic courses and clinical clerkships.

Guidelines for Voluntary Withdrawal from the Department of PA Sciences

A student may voluntarily withdraw from the program at any time prior to a formal notice of dismissal from the Department of PA Sciences. In such case, the student must submit a written application for withdrawal to the Chair/Program Director and once approved, follow school procedures for withdrawing from courses. A student may not withdraw from the program subsequent to a notice of dismissal.

Guidelines for Leave of Absence

A leave of absence from the Department of PA Sciences may be granted by the Chair/Program Director in exceptional cases such as a lengthy illness, death in the family or injuries from an accident. Normally, a leave of absence will be granted for up to one year and the student must be in good academic standing. The leave request must be made in writing. Conditions for re-entry into the program will be documented and signed by the student. A student who has not re-registered in the program after an agreed and authorized leave of absence may be disenrolled. A student may be required to audit or repeat certain coursework upon re-entry into the program and additional tuition/fees may apply.

Allegations of Sexual Harassment and Other Unlawful Forms of Discrimination

All members of the University community are expected to support an environment of mutual respect and sensitivity, free from all forms of unwelcome verbal or physical conduct of a sexual nature, which would constitute harassing, hostile, disruptive or patently offensive behavior. Therefore, sexual harassment, in any form, of students and employees of West Liberty University is a violation of University policy and is expressly prohibited. All faculty, students, and staff of the University are expected to:

  • engage in conduct that meets professional standards
  • remain sensitive to the effect of their actions and words on others
  • take appropriate action to prevent sexual harassment
  • avoid behavior that might be construed as sexual harassment
  • become familiar and knowledgeable regarding this policy

Those individuals in positions of supervisory authority have a responsibility to discourage sexual harassment and to implement and enforce this policy. Any form of sexual harassment is unacceptable behavior and engagement in such conduct is subject to appropriate disciplinary sanctions up to and including termination of employment or expulsion from the institution. In addition, acts of sexual harassment that constitute sexual battery or other violations of criminal law will be referred to the appropriate authorities for prosecution. One incident, or the aggregation of a series of incidents, may constitute sexual harassment. The University recognizes sexual harassment may occur in a variety of ways, by and or between individuals of the same or different sex, ages, positions, sexual orientation, occupations, or responsibilities.

This policy derives its basis and authority from the following: Title IX of the Education Amendments of 1972; the 1980 EEOC interpretive guidelines of Title VII of the Civil Rights Act of 1964; The West Virginia Human Rights Act, WV Code 5-11-1 to 19; The Campus Security Act, and the Higher Education Reauthorization Act of 1992. A student may file a formal complaint at any time. For detailed policy and procedures concerning sexual harassment and other forms of unlawful discrimination, go to:


Policy Regarding Tuition Refund

A student who withdraws from the program by following the proper procedure will be issued a refund of tuition and fees upon receipt of a withdrawal slip signed by the Registrar. A student who officially withdraws from a portion of their courses during the refund period must request a refund from the Business office. A student who is required to withdraw for disciplinary reasons shall not be entitled to any refund.  Refunds are calculated from the first day of classes.  Lab and course fees are not refundable. Students who officially withdraw shall receive a refund of regular fees in accordance with the following schedule:

 Refund Schedule  
During the first and second weeks 90% Refund
During the third and fourth weeks 70% Refund
During the fifth and sixth weeks 50% Refund
Beginning with the seventh week No Refund