Academic Dishonesty Policy

Academic Dishonesty, in whatever form, belies the stated philosophy of West Liberty University “to promote the development of the intellectual, cultural, social, physical, emotional, moral, and vocational capacities of all persons within its sphere of influence.” Individuals who commit acts of academic dishonesty violate the principles, which support the search for knowledge and truth. The academic community has established appropriate penalties and disciplinary action for such behavior. For full information on types of academic dishonesty, penalties, appeals, and procedures related to academic dishonesty, please review the University Catalog.

Grade Appeal Procedure/Policy

A student who wishes to appeal or question a final grade in a course must first contact the faculty member who assigned the grade within fifteen (15) class days of the semester following the semester for which the grade was issued. The student must arrange one or more informal conferences with the professor/instructor to attempt to resolve the conflict before a formal appeal is initiated. The grade appeal must be based on a faculty member’s alleged capriciousness, prejudice, or arbitrariness. The professional competence of the faculty member will not be an issue. For procedural information on the grade appeal process please review the University Catalog.

Class Attendance Policy

West Liberty University encourages all students to attend classes. Students should attend every class for which they are scheduled, as they are held responsible for all work covered in the courses taken. Irregularity in attendance may cause a student to become deficient scholastically and create the risk of receiving a failing mark or receiving a lower grade than he/she might have secured had he/she been in regular attendance. Students are not arbitrarily granted any class cuts. Failure to attend the first scheduled meeting of classes may result in the loss of the student’s position in those classes unless he/she has notified the instructor prior to the first meeting that he/she will be unable to be in attendance. Furthermore, all attendance policies go into effect upon the first meeting of class. Instructors must distribute written copies of their attendance policy to students in their classes before the end of the first week of classes.

Regularly scheduled classes take precedence over all other activities. No penalty may be imposed upon a student for failure to perform curricular or extra-curricular responsibilities that are scheduled in conflict with a regular class. All persons scheduling such curricular or extra-curricular activities shall circulate a list of student participants. This list is for the instructors’ information and it does not constitute an administrative excuse from class. Instructors should provide, within reason, opportunity for students who miss class for university-recorded curricular and extra-curricular activities (such as field trips, debate trips, choir trips and athletic contests) to make up work. However, it is the student’s responsibility to initiate timely discussion on these matters with the faculty member of the regular scheduled class.

Under state regulations no student is permitted to attend class until tuition and fees are paid.  The Health Service does not provide students with excuse slips in the case of student illnesses.  Refer to University Policy No. 229: Class Admission and Attendance for more detail.

Core Coursework /Transfer Agreement

The West Virginia Higher Education Policy Commission has established a process and format which enables students who transfer from one college or university to another to transfer core coursework that will count toward fulfillment of general studies requirements at the receiving institutions. Under terms of the agreement, a student may transfer up to thirty-two (32) credit hours of undergraduate coursework in the areas of English Composition, Communications and Literature, Mathematic, Natural Science, and Social Science as general studies credits. For further details on the above, please refer to the University Catalog or contact the Registrar.

Appropriate Computer Use Policy

The Appropriate Use Policy (AUP) is designed to establish acceptable use of computer and information systems as well as to protect our students, faculty, and staff.  As good net citizens, we encourage all users to use electronic communications in a manner respectful to others.


Users must take precaution that their actions and the computers they own or are assigned to them for use do not negatively affect the WLU computer network.  You must properly maintain your systems by having up-to-date anti-virus protection and performing operating system patches.  Inaction or refusal to remove viruses and the like that pose a threat of infection will result in removal from the WLU network.

Intellectual Property

You are expected to use software and electronic materials in accordance with copyright and licensing restrictions.  You may not use WLU networks, equipment, or softw3are to violate the copyright terms of any license agreement.


WLU and Google have partnered to provide Google Gmail, Calendar, Contacts, Drive, Groups, Sites, Talk, and Video to all applicable WLU users.  Use of these services are governed by the contract between Google and WLU.  Google’s Privacy Policy is available for review at

Shared Resources

Tying up network resources for illegally downloading or sharing music, software and files, sending harassing email, sending large volumes of mail, etc. are not appropriate use of WLU network resources.  The bandwidth demands of this usage can be excessive.


Attempting to impersonate any person, using forged headers or other identifying information is prohibited.  Activities which adversely affect the ability of other people or systems are prohibited.  Attempts, whether successful or not, to gain access to any computer system, or users data, without consent is prohibited.

Web Hosting

WLU will not host web sites which involve illegal activities such as the illegal transfer or use of copyrighted materials or any fraudulent solicitation.  WLU will not host web sites of an offensive nature such as ones of pornography, gambling, extreme violence, racial or ethnic hatred.  WLU reserves the right to protect its systems and its users by not hosting sites that would be deemed generally offensive and be likely to provoke responses such as Denial-of-Services attacks upon its servers or systems.


Re-selling service without express written consent from WLU is prohibited.  Offering any public information service, such as running a web server or FTP server is also prohibited without express written consent from Information Technology Services (ITS).  Using programs to defeat system timers limiting inactivity is prohibited.


It may be necessary for ITS employees to examine system logs and other records to resolve system problems.  WLU reserves the right to access an account’s mailbox to resolve system problems or mail system errors.

In addition, WLU will cooperate with the appropriate legal authorities in investigating claims of illegal activity, including but not limited to illegal transfer or use of copyrighted material, postings, or email containing threats of violence, or other illegal activity.

WLU makes no guarantee and assumes no liability for the security of any data on any server including “secure servers.”

Our users are reminded that no computer system should be considered safe from intrusion.  Email may pass through many computer systems, and should not be considered a secure means of communication unless it is encrypted.  Even then, information is only as secure as the encryption method.


This document provides a general understanding of WLU’s policy on the Appropriate Use of WLU’s information technology services.  Common sense and judgment are a necessary part of any system of rules, and this Appropriate Use Policy (AUP) is no exception.  Of course, flagrant or repeated violations of the policy are viewed in a very different light than minor infractions.

Protection of our customers and our resources, the ability to provide quality service to our customers, conformance with existing law, and the protection of our reputation as a service provider are all contributing factors to decisions on AUP violations.

If a WLU account is used to violate the AUP, various action may be taken including, but not limited to the following:

  • suspension or revocation of computing privileges
  • reimbursement to WLU for resources consumed
  • other legal action including action to recover damages
  • referral to law enforcement authorities

Computer users will be referred as follows:

  • Faculty will be referred to the College Dean and/or Provost
  • Staff will be referred to the Human Resources Administrator
  • Students will be referred to the Judicial Coordinator and Instructor/College Dean

Dean’s List

At the end of each semester the Registrar’s Office prepares a

Dean’s List of students who have done outstanding scholastic work for that semester. To be eligible for the Dean’s List, a student must complete a minimum of twelve (12) semester hours with a quality-point average of at least 3.50.

Graduation with Honors

Recognition is accorded candidates for graduation as follows:

  • Summa Cum Laude
  • Magna Cum Laude
  • Cum Laude

The grade point average of all courses at West Liberty University and that of all work transferred from other institutions must meet the grade point standard in each category of honors.

To be considered for graduation with honors, a student must have completed a minimum of 36 semester hours of credit for regular letter grade (A, B, C, D, F) at West Liberty University.

Withdrawal from Courses

A student who officially withdraws from a course by the end of the class day marking the two-thirds point of the semester or summer term shall receive a grade of “W.” A grade of “WP” is given if a student officially withdraws from a course any time after the two-thirds point and before the last scheduled class meeting, including the final examination, providing he or she is passing the course at the time of withdrawal. A “WF” will be given if a student officially withdraws any time after the two-thirds point and before the last scheduled class meeting, including the final examination, if he or she is failing the course at the time of withdrawal. A student who does not officially withdraw from a course shall receive a grade of “FIW,” indicating failure because of improper withdrawal. Grades of “WF” and “FIW” are computed as “F” for grade-point average.

Students can drop courses in WINS until the last date to enroll for the respective semester.  After the last date to enroll, drop slips must be used.  Drop slips are available in the Enrollment Services Center. It is the student’s responsibility to have the signed forms returned to the Enrollment Services Center. The official withdrawal date is the date signed by the instructor.  Withdrawing students receiving financial aid may be required to repay a portion of their financial aid in some cases.

Withdrawal from the University

Students who find it necessary to withdraw from the university during the course of a semester or summer term must complete the official withdrawal procedure. The necessary forms may be obtained from the Enrollment Services Center. The Enrollment Services Center will review the form with the student.  The withdrawal is not official until these forms are received and processed by the Enrollment Services Center.

Students who leave the university without officially withdrawing will receive failing grades (“FIW”) in all courses for which they are enrolled. The final grade in each course will be determined by each instructor in accordance with the institutional grading policy.

Policy Regarding Students Called To Active Military Service

As a result of a national military emergency, university students may be among the military reservists called to active duty. While there are federal regulations in effect which impose certain obligations on employers with respect to employees in active military service, these laws have not been extended to students called for active military service. Consequently, the following procedure is to be used in those instances wherein students from West Liberty University are called to active military service and can provide to university officials a copy of their official orders.

When a student is notified to report for active military service, the student should contact each of his or her individual instructors and inform them of the situation. It is then the responsibility of the instructor to determine an appropriate grade for the student. If the student has made sufficient progress and the instructor feels that sufficient material has been covered to warrant a final grade in the course, the instructor should issue a grade of “incomplete.” Due to potential variables involved, there may be other arrangement that could be expedited and this will be left to the discretion of the faculty member. In all situations, care should be taken to ensure that credit earned by a student in a class, up to the point of the student’s leaving for military service, be granted to the student or preserved for a future grade determination.

If a student is required to withdraw from classes before a letter grade or an incomplete can be given, a 100% refund of tuition and fees will be issued. Tuition and fees will be charged only for those courses for which a letter grade of an incomplete is given. The unused portion of room and board payments will be refunded.