West Liberty University is a coeducational state institution maintained by the Legislature of West Virginia. It operates under the direct supervision and control of the Institutional Board of Governors.
As in any social institution, policies and regulations play an essential part in furthering the goals of West Liberty University. Changes in these policies and regulations may occur over the years as students express different needs or seek more individual freedom. However, the challenge for freedom must be accompanied by a challenge for responsibility. This responsibility includes the enforcement of all policies and regulations in order to conserve the standards of conduct established by the University community.
The role of the student in maintaining the integrity and honesty of the University community must be an important part of the West Liberty tradition. Freedom without acknowledgment of its inherent responsibilities is not freedom.
The Student and the Academic Community
The submission of an application for admission to West Liberty University represents an optional and voluntary decision on the part of the prospective student. Institutional approval of that application, in turn, represents the extension of a privilege to join the academic and behavioral expectations that are set forth in the policies and regulations of the institution.
Membership in the academic community accords to the student certain freedoms and responsibilities in addition to those enjoyed by peers outside the institution. The following statements define the student freedoms and responsibilities in the West Liberty University community and define the opportunities for participation in the governance of that community.
Freedom of Expression and Assembly
As a member of the academic community, the West Liberty University student enjoys the essential freedoms of scholarship and inquiry central to all institutions of higher education. In exercising these freedoms, the student is privileged to have access to campus resources and facilities in accordance with institutional policies. Such campus resources at West Liberty University include the Library, Counseling Services, Educational-Vocational Counseling, Placement Services, and Campus Ministry. Furthermore, the student is encouraged to inquire, discuss, listen to, and evaluate the opinions of others who may or may not be members of the community.
Consistent with its stated purpose, any recognized student organization has the privilege of inviting and listening to any person of its choice. To effectuate an orderly scheduling of facilities for such events, the sponsoring organization should file a request with the Campus Life Office.
Procedures Regulating Demonstrations and Assembly
As a citizen, the student at West Liberty is accorded essential freedoms to express personal viewpoints and consistent with propriety, to espouse causes both inherent and extramural to the institution, so long as the methods of support do not infringe upon the basic rights and freedoms held by all other members of the academic community.
Several channels of communication are provided for students who wish to express their viewpoints and engage in dialogue with regularly established governing bodies of the University. Channels open to student participation are Student Government, the various student-faculty committees, as well as the student-faculty newspaper. Furthermore, students may always arrange for personal consultation with members of the administrative staff of the University or may petition for desired objectives.
If any student believes that such channels have not provided satisfactory outlets for their views, some may wish, as a last resort, to participate in some form of public demonstration. The following procedures are provided, therefore, to regulate the conduct of the members of the University community who choose to express their concerns through any form of demonstration:
- Picketing, sit-ins, and other forms of demonstration are to be confined to the exterior of buildings. Such demonstrations must not block the entrance to buildings or the normal flow of pedestrians or vehicular traffic.
- Demonstrations are to be orderly at all times and may in no way jeopardize public order or safety or disrupt classroom instruction, the privacy of individuals living in residence halls, student participation in placement interviews, conferences, or other University activities.
- Persons involved in demonstrations may not disrupt organized meetings or other assemblies.
- Persons involved in demonstrations may not coerce others to join in the demonstrations or harass passers-by or participants in any University program. Non-demonstrators may not harass the demonstrators or disrupt their orderly demonstrations.
- Banners, placards, other visible materials, and public utterances must contain no vulgar language or expressions. Distribution or posting of printed or written materials must follow established procedures.
- Any demonstration that originates on the University campus and proceeds off campus is to be conducted within the confines of local, state, and national laws.
- The right of assembly and orderly demonstration does not give license to conduct riots or other disruptive activity inherently dangerous to persons or property.
- Any person identified as remaining in a demonstration which has not been orderly (as defined in points 1-7 above) and who has not been orderly (as defined in points 1-7 above) and who has been asked to leave by an official or agent of the University, will be subjected to arrest. Such actions will also be reviewed by the Student-Faculty Judiciary, Committee and, if in violation of policy, will be subject to University disciplinary action.
- Any person identified as committing an act of violence, destruction, defacement of property, or disrupting the functions of the University will be subject to arrest. Such actions will also be reviewed by the Judicial Board and, if a student is found guilty, he/she will be subject to disciplinary action.
Student Press, Radio, and Television
The value of a free and independent student media is recognized. Student editors and reporters have the freedom to report factual matters and to express editorial viewpoints which need not reflect the viewpoint of the faculty or administration. However, this freedom of expression necessitates adherence to the canons of responsible journalism, including the avoidance of libel, indecency, undocumented allegations, attacks on personal integrity, and the techniques of harassment and innuendo.
The university prohibits the possession or consumption of alcoholic beverages on the campus. Any exception must have prior approval.
Academic, Sports and Recreation Complex Use Policy
The Academic, Sports and Recreation Complex is a multi-use facility designed to serve the academic, intercollegiate and recreational needs of West Liberty University students. Recognizing that various groups use the complex, the following outlines the general scheduling priorities for the complex. Open recreation for students is an important goal and effort is made to provide such opportunity when the building is open.
- Academic Courses
- Major Campus Events
- Intercollegiate team games/matches/practices
- WLU student Intramural competition
- WLU student/employee general recreation/free play
- Alumni events
- Community events (non-profit)
- Outside events (rental to outside organizations)
- Individual alumni use
- Individuals from the greater community (non-university)
General Complex Hours of Operation
Academic Year: The following hours are applicable during the regular academic year when classes are in session and are subject to change. Special hours will be posted for summer sessions, during breaks and during other times of the year when classes are not in session.
Sunday 1:00 pm – 10:00 pm
Monday – Thursday 8:00 am – 10:00 pm
Friday 8:00 am – 10:00 pm
Saturday 10:00 am – 3:00 pm
Generally, the ASRC is open on weekdays from 8:00 am until 4:00 PM. Specific facilities (such as the pool, weight room, etc) are supervised by trained employees. The hours of operation are posted in the specific areas as well as in the main lobby. A supervisor is not on duty weekdays from 4:00 to 5:00 PM. Specific facilities within the complex that require direct supervision will not be open unless arrangements for direct supervision is made.
General Rules for the Complex
- Individuals or groups who are found in violation of Complex policies or other University policies face immediate dismissal from the facility by the building supervisors or other University officials. Failure to comply may result in disciplinary action and loss of privileges to use the complex in the future.
- The facility is for the use of West Liberty University students and employees (intercollegiate teams, intramural competitions and recreational events). Individuals or organizations not associated with the West Liberty University cannot use the facilities without prior arrangement. In compliance with University policy, smoking or use of any tobacco products is prohibited inside the complex.
- Proper attire – shirt and shoes when entering the facility and most areas of the complex.
- Use of the Complex and its various facilities by individuals not associated with the University is permitted pending availability by obtaining a visitors pass through the Athletic Department. Passes can be obtained during regular business hours, 8:00 AM to Noon and 1:00 to 4:00 PM, Monday through Friday. For more information review the “Use of the Complex by Individuals from the General Public” section of these guidelines.
- Cleats are not to be worn anywhere within the Complex.
- Skateboards, roller blades, skates, scooters and bicycles are not permitted in the complex.
Certain areas within the complex have additional policies that must be followed:
Arena: The Competition Court (Court #1) is reserved for use by athletic teams and by other organized events approved in advance by the Athletic Director. It is not available for recreational use. Every effort will be made to provide at least one other court for free play and recreational use by students, employees or visiting groups (outside the 3:00-7:00 pm practice time).
Track: The direction for walking/running on the track is determined by the day of the week. On Sundays, Mondays, Wednesdays, and Fridays the direction is counter clockwise. On Tuesdays, Thursdays, and Saturdays the direction is clockwise.
- The use of strollers and wheelchairs on the track is permitted only if the wheels do not cause damage to the track. Bicycles, roller blades, roller skates, skateboards, scooters or any other wheeled items are prohibited on the track. Patrons should note that other prohibitions exist on the use of skateboards and roller blades on the University campus.
- No street shoes are to be used on the track. Use the staging area at the entrance of the track to change into appropriate footwear.
R. Emmett Boyle Conference Center: This premier space on campus is to be used for major campus events that are of a size that is appropriate for the space. Staff meetings, committee meetings, student organization meetings and other programs should be scheduled in other meeting rooms or facilities available on the campus.
Racquetball Courts: The University strongly recommends that protective eyewear be worn when using the racquetball courts.
Weight Rooms: The weight room is supervised by the coaching staffs of the various sports teams, as well as student monitors. Free weights and other equipment are available in the Wellness Center. Special arrangements for its use by summer conference groups may be made through the Summer Conference Office. General hours are posted.
Individuals not associated with the University as students or employees may use the complex on a space available basis. Visitors must have their passes with them at all times while in the complex. Priority for use of the complex is listed at the beginning of these guidelines. While the University welcomes members of the community, visitors must bear in mind that students have first priority in the use of the complex.
Reserving Facilities within the Complex: University personnel and organizations must contact the athletic department to make arrangements to reserve facilities within the Complex for special events or programs.
Definition and Approval of Campus Events
An approved campus event is defined as any event held on campus that is sponsored by a recognized student organization and registered with the Campus Life Office. Any event that requires the use of certain facilities must be scheduled with that department and/or individual.
Campus functions are scheduled by the Campus Life Office in the College Union. All reservations for facilities must be made with the appropriate individual(s) in charge of that area. A list of individuals to contact for reserving a particular facility is available in the Campus Life Office.
Student ID cards may be requested at any time from students attending any campus functions such as dances, lectures, concerts, athletic events, or other events that require the purchase of a ticket for admission. It is recommended that students carry their ID cards at all times.
The expenses incurred in meeting the above criteria for ensuring a safe environment for all participating and attending the event shall be the responsibility of the sponsoring organization(s).
Conduct at Events
West Liberty University students are expected to show responsible and courteous conduct individually and collectively in their participation in all university functions. The officers of each organization and each member of the organization are responsible for the planning and conduct at all functions held under the auspices of members of the organization.
Any individual and/or group may be held judicially responsible by the University for inappropriate conduct at any university sponsored event. In addition, if the organization responsible for the inappropriate conduct is found at fault, the organization may lose their charter and/ or recognition for an expressed period of time or indefinitely.
The university prohibits the possession, use, or furnishing of any illegal drugs or drug paraphernalia (bongs, pipes, etc.) in the residence halls or on university-owned or supervised property. Any student found in violation of this policy will be immediately placed on interim suspension from the residence halls and/or the institution pending completion of the university’s judicial process as outlined in the Student Code of Conduct. Any residential suspension predicated on a violation involving a felony-weight of drugs and/or possession with intent to deliver also shall result in imposition of “full restrictions.” Written notification will be sent to student, parent(s) or guardian, and faculty advisor. In addition, any person found in violation of this policy may be subject to legal action. Note: Presence in an area where drugs are present may subject all persons present to discipline/legal action.
The Family Educational Rights and Privacy Act
The Family Educational Rights and Privacy Act of 1974 is a Federal law which states (a) that a written institutional policy must be established and (b) that a statement of adopted procedures covering the privacy rights of students be made available. The law provides that the institution will maintain the confidentiality of student education records.
West Liberty University accords all the rights under the law to students who are declared independent. No one outside the institution shall have access to nor will the institution disclose any information from students’ education records without the written consent of students except to personnel within the institution, to officials of other institutions in which students seek to enroll, to persons or organizations providing students financial aid, to accredited agencies carrying out their accreditation function, to persons in compliance with a judicial order, and to persons in an emergency in order to protect the health or safety of students or other persons. All these exceptions are permitted under the Act.
Within the West Liberty University community, only those members, individually or collectively, acting in the student’s educational interest are allowed access to student education records. These members include personnel in the Offices of Admissions and Records, Student Services, Financial Aid, Business Office, academic colleges and departments, academic advisors and athletic departments.
At its discretion the institution may provide Directory Information in accordance with the provisions of the Act to include: student name, address, telephone number, email address, major field of study, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, participation in officially recognized activities and sports, and weight and height of members of athletic teams. Students may withhold Directory Information by notifying the Registrar’s Office in writing.
Request for non-disclosure will be honored by the institution for only one academic year; therefore, authorization to withhold Directory Information must be filed annually in the Registrar’s Office or appropriate campus office.
The law provides students with the right to inspect and review information contained in their education records, to challenge the contents of their education records, to have a hearing if the outcome of the challenge is unsatisfactory, and to submit explanatory statements for inclusion in their files if they feel the decisions of the hearing panels to be unacceptable. Students wishing to review their education records must contact the campus official in charge of the office in which the record is located.
Records covered by the Act will be made available within forty-five days of the request. Students may have copies made of their records with certain exceptions, (e.g. a copy of the academic record for which a financial “hold” exists, or a transcript of an original or source document which exists elsewhere.) These copies would be made at the students’ expense at prevailing rates. Education records do not include records of instructional, administrative, and educational personnel which are the sole possession of the maker and are not accessible or revealed to any individual except a temporary substitute, records of the law enforcement unit, counseling and student health records, employment records or alumni records. Counseling and health records, however, may be reviewed by physicians or other appropriate professionals of the students’ choosing.
Students may not inspect and review the following as outlined by the Act: financial information submitted by their parents; confidential letters and recommendation associated with admissions, employment or job placement, or honors to which they have waived their rights of inspection and review; or education records containing information about more than one student, in which case the institution will permit access only to that part of the record which pertains to the inquiring student. The institution is not required to permit students to inspect and review confidential letters and recommendations placed in their files prior to January 1, 1975, provided those letters were collected under established policies of confidentiality and were used only for the purposes for which they were collected.
Students who believe that their education records contain information that is inaccurate or misleading, or is otherwise in violation of their privacy or other rights, may discuss their problems informally with the Registrar or appropriate campus official. If the decisions are in agreement with the students’ requests, the appropriate records will be amended. If not, the students will be notified within a reasonable period of time that the records will not be amended; and they will be informed of their right to a formal hearing. Student requests for a formal hearing must be made in writing to the Provost who, within a reasonable period of time after receiving such requests, will inform students of the date, place, and the time of the hearing. Students may present evidence relevant to the issues raised and may be assisted or represented at the hearings by one or more persons of their choice, including attorneys, at the students’ expense. The hearing panels, which will adjudicate such challenges, will be the Provost, Dean of Students, a faculty member appointed by the President, and a student member appointed by Student Government.
Decisions of the hearing panels will be final, will be based solely on the evidence presented at the hearing, and will consist of written statements summarizing the evidence and stating the reasons for the decisions, and will be delivered to all parties concerned. The education records will be corrected or amended in accordance with the decisions of the hearing panels, if the decisions are in favor of the students. If the decisions are unsatisfactory to the students, the students may place with the education records a statement commenting on the information in the records, or statements setting forth any reasons for disagreeing with the decisions of the hearing panels. The statements will be placed in the education records, maintained as part of the students’ records and released whenever the records in question are disclosed.
Students who believe that the adjudications of their challenges were unfair, or not keeping with the provisions of the Act, may request, in writing, assistance from the President of the institution. Further, students who believe that their rights have been abridged may file complaints with The Family Educational Rights and Privacy Act Office (FERPA), Department of Health, Education, and Welfare, Washington, D.C. 20201, concerning the alleged failures of West Liberty University to comply with the Act. Revisions and clarifications will be published as experience with the law and institution’s policy warrants.
Gambling in any form is not permitted on campus. Violation of this policy will result in disciplinary action such as, but not limited to, suspension from the residence halls and possible legal action.
“Hazing” means to cause any action or situation which recklessly or intentionally endangers the mental or physical health or safety of another person or persons or cause another person or persons to destroy or remove public or private property for the purpose of initiation or admission into or affiliation with, or as condition for continued membership in, any organization operating under the sanction of or recognized as an organization by an institution of higher education. The term includes, but is not limited to, any brutality of a physical nature, such as whipping, beating, branding, forced consumption of any food, liquor, drug or other substance, or any other forced physical activity which could adversely affect the physical health and safety of the individual or individuals to extreme mental stress, such as sleep depravation, forced exclusion from social contact, forced conduct which could result in extreme embarrassment, or any other forced activity which could adversely affect the mental health or dignity of the individual or individuals, or any willful destruction or removal of public or private property: Provided, That the implied or expressed consent or willingness of a person or persons to hazing shall not be defense under this section.
“Institution of higher education” or “institution” means any public or private institution. Any person or persons who causes hazing is guilty of a misdemeanor, and, upon conviction thereof, shall be fined no less than one hundred dollars, no more than one thousand dollars, or confined in a county or regional jail, not more than nine months, or both fined and imprisoned:
Provided, that if the act would otherwise be deemed a felony as defined in this code, the person committing such an act may be found guilty of such felony and be subject to penalties provided for such a felony.
West Liberty takes accusations of hazing very seriously. Students who observe violations of this policy should file an incident report with the Campus Life Director or with the Dean of Students. Violations can be investigated and adjudicated as both infractions of State law and Institutional policy. On an institutional level, both individuals and organizations found in violation of this policy will be subject to severe sanctions which could include suspension for an individual or revocation of charter for an organization.
Major Events on Campus
Any student sponsored event bringing in a number equal to 10% of the residential population constitutes a major event. This policy excludes sporting events organized through Intercollegiate Athletics. Any student organization sponsoring a major event must adhere to the following:
- Register the event with the Campus Life Office at minimum 30 days in advance. Space and/or equipment must be scheduled and reserved with the appropriate individual(s)/department(s). The Campus Life Office is NOT responsible for scheduling or reserving space and equipment.
- Have a combination of advisors and/or campus safety officers present during the event. The determination and number of advisors and/or Campus Police officers shall be determined by the Campus Life Office taking into consideration the type of activity and potential attendance. (e.g., a lecture would not have the same requirements as a concert.)
Parking Procedures on Campus
All motor vehicles parked on Campus by the student, faculty, and staff of the University must park in authorized parking lots and parking spaces. Signs and/or parking space lines mark all lots and parking spaces. Whenever possible, operators of motorcycles are requested to utilize less than a full parking space. Any vehicle requiring a state license is classified as a motor vehicle.
All motor vehicles on Campus must be registered with the Campus Police Office in Shaw Hall in order to receive their hangtag. Color-coded parking hangtags are available for a yearly fee. Students’ accounts will be charged the fee automatically for their parking permit. Any student that does not bring a vehicle to campus, can sign a form agreeing to be released from the charge. Only one hangtag per person will be issued. Permits expire July 31st of each. Loss of parking permit requires payment of the yearly fee for a new one and the lost permit will be voided. Students attending one semester only will be required to purchase a yearly hangtag; No refunds/no exceptions.
The charging of fees and the issuing of hangtags merely authorizes the holders to drive and park on Campus; they do not guarantee the availability of a legal space in which to park a car. The University continues to monitor the demand for parking spaces. Operators of automobiles are asked to report to the Campus Police Office for assistance at any time when there appears to be no legal space in which to park a car.
The color coded parking hang tag must be visible in all vehicles which park in the assigned parking areas at all times while parked on Campus or a parking/traffic citation will be issued.
As a state institution of higher education, West Liberty University derives its authority to create and enforce traffic flow and parking regulations from various sections of the West Virginia State Code, including WV Code Article 1 7c-13 and Article 4 Section 18B-4-6, and from policies reviewed and approved by the West Liberty University Board of Governors.
Violations can, at the discretion of the University, be handled on campus as an administrative/conduct matter with judicial proceedings or monetary charges for violations added to a student’s account if not paid in a timely manner, or may be filed with the Ohio County Magistrate as a civil proceeding. Vehicles with more than three unpaid parking fines/violations or who are blocking traffic are subject to “booting” or towing by the University at the owner’s expense.
Parking citations will be issued on campus for the following types of violations: Unauthorized parking, parking in fire lanes, at yellow curb or on yellow lines, on the grass, in a driveway, blocking the flow of traffic, improper parking, occupying two parking spaces, parking in a handicapped area, parking in traffic circles (i.e. in front of Beta Hall or Hughes Hall).
The following violations will be issued as an Ohio County Magistrate Court Ticket: Driving recklessly, one-way street violations, “Stop” sign violation, exceeding campus speed limit of 15 miles per hour.
Whenever a vehicle is parked on any campus road, driveway or area in a manner which violates posted regulations and substantially impedes the flow of traffic or endangers the health and safety, the institution may, in addition to the issuing of a citation and subsequent procedures set for the herein, remove the vehicle, by towing or otherwise. The vehicle may also be rendered immovable by the use of locking wheel blocks or other device. The University shall not be liable for any damage to a vehicle towed to, or kept in, a designated area pursuant to the provisions of this section. The University shall pay for the cost of removing the vehicle and shall have a right to reimbursement from the owner for this cost and for the reasonable cost of keeping the vehicle in the designated area. Until payment of these costs, the university may retain possession of the vehicle, and university shall have a lien on the vehicle for the amount due.
Any person guilty of negligent homicide or reckless driving upon any of the drive ways or other parts of the University campus is subject to arrest by Campus Police officers or other law enforcement officers. Reckless driving includes driving on any area of the campus not intended for automobile traffic, such as sidewalks and lawns.
Annual Report on Campus Safety
The annual Campus Safety Report is required by the Student Right to Know and Campus Security Act of 1990. The Act requires that it be sent to all employees and students of the University. It contains the following:
- A summary of the University’s security procedures.
- The annual summary of reported incidents.
- A list of definitions explaining the various categories of incidents reported in the annual summary.
This report is compiled annually by the Office of Student Services. Any questions regarding this report should be directed to that office. A complete report for the most recent calendar year along with all required information is available on West Liberty’s web site.
Campus Sex Crimes Prevention Act
West Liberty University complies with the Campus Sex Crimes Prevention Act (CSCPA) which was enacted in October of 2000. The University utilizes the Campus Police Office as the agency of record for those who are mandated to register as sex offenders. Information concerning the enrollment or employment of registrants at the institution (and subsequent changes in registrants’ enrollment or employment status) is promptly made available to the campus police department or law enforcement agency. In instances where individuals who are mandated to report fail to do so, the individual case(s) will be reviewed and appropriately prosecuted under the relevant and applicable laws. Campus notification regarding this matter is made available through the Campus Police web page.
West Liberty University is concerned about the safety of all members of our community and all visitors to campus. The University provides 24-hour security coverage all year. During the academic year, a full-time professional staff member for the Office of Housing & Residence Life is on duty each evening after normal business hours, with support from a student staff of Resident Assistants. Campus Police may be reached at (304) 336-8021 at all times. On a regular University extension, only the numbers 8021 need to be dialed. Information regarding emergency procedures and the reporting of crimes is included in the University’s various handbooks.
Campus Police are available to assist students, employees and visitors. Officers have law enforcement authority and their responsibilities include regulation and enforcement of traffic and parking regulations, enforcement of University policies and behavioral expectations, and the making of rounds and inspection of the campus for safety and maintenance concerns. Officers have a mobile telephone for contact with all emergency services including police, fire, and ambulance squads. The department maintains a close and cooperative relationship with the West Virginia State Police, Ohio County Sheriff’s Department, local police and the West Liberty Volunteer Fire Department and Emergency Squad.
Monthly reports of campus incidents are reported to the West Virginia State Police by the Office of Campus Police. These reports include information consistent with the Uniform Crime Reporting (UCR) system.
The University provides information and educational programs in a variety of ways to the campus community. The Dean of Students meets with parents of incoming students at each summer orientation session. Students are provided handbooks through the WLU website at westliberty.edu/student-life/about/, which include information about security procedures on campus. Residence hall events include programs on personal security and safety.
The Office of Housing & Residence Life and Campus Police also urge residence hall students to register any valuable property with Campus Police for confirmation of ownership in the event of theft or damage. Students are advised to keep records of serial numbers and receipts for expensive items.
The University is committed to maintaining a drug free environment and has a Drug and Alcohol Policy in place. Counseling is readily available for students in need of assistance in dealing with drug and alcohol use. The policies that relate to these issues are included in various institutional handbooks.
Service and Assistance Animal Policy
West Liberty University is committed to compliance with state and federal laws regarding individuals with disabilities. Members of the University community who seek reasonable accommodation for disabilities should contact the Learning & Student Development Center in Main Hall. Students requesting to have service or assistance animals in the residence halls will also need to communicate with the Housing & Residence Life Office to provide proper housing accommodations.
The following information includes various laws governing service or assistance animals, including definitions of service and assistance animals.
- Title II of the ADA applies to state and local governmental entities, including all public colleges/universities and states that public entities must modify policies, practices or procedures to permit the use of a service animal by an individual with a disability. Under Title II, a service animal is defined as any dog that is individually trained to do work or perform tasks (directly related to the disability) for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Under Title II, the Department of Justice explicitly states that animals other than dogs are not defined as service animals, except for special provisions permitting miniature horses). Additionally, animals that serve solely as crime deterrents or provide emotional support, comfort or companionship are not considered service animals under the DOJ’s definition in Title II.
- Title III of the ADA applies to business and nonprofit entities that are “public accommodations” such as public and private colleges/universities and states that individuals with disabilities shall be permitted to be accompanied by their service animals in all areas of a place or public accommodation. As in Title II, the definition of service animal is restricted and does not include animals other than dogs, animals that are not effectively controlled or housebroken, or animals that are emotional support animals.
- Section 504 of the Rehabilitation Act applies to any institution receiving federal financial assistance, which includes nearly all public and private colleges and universities and states that a college/university may not impose upon a disabled student any policy that has the effect of limiting the participation of the disabled students in the University’s educational program or activity. The Department of Education’s Office for Civil Rights has adopted the definition of service animal provided by Title II and Title III for their interpretation of Section 504 of the Rehabilitation Act.
- The Fair Housing Act applies to residential “dwellings”, including “any building, structure, or portion therof which is occupied as, or designed or intended for occupancy as, a residence by one or more families.” §42 U.S.C. 3602(b) and states that it is unlawful to discriminate against any person in the terms, conditions, or privileges of sale or rental of a dwelling, or in the provision of services or facilities in connection with such a dwelling because of a disability of that person. To date, there has not been affirmation by the court system as to whether the FHA applies to residential dormitories as there is legal debate whether “family” includes a single individual according to the legal definition. The FHA applies only to residential dwellings and not to academic, administrative and common areas on campus.
After reviewing the aforementioned laws, West Liberty University has developed the following Service and/or Assistance Animal policy:
- With respect to a request for a service or assistance animal, WLU will determine, on a case by case basis, and in accordance with applicable laws and regulations, whether such animal is a reasonable accommodation on campus. In doing so, WLU must balance the needs of the individual with the impact of the animal on other campus community members.
- Where it is not clear that an animal is a service animal as defined by the ADA, WLU may require sufficient information and documentation to determine whether the animal qualifies as a service or assistance animal under the disabilities legislation. West Liberty University may require any or all of the following:
- Documentation from a treating physician or mental health provider showing that the service or assistance animal is required in order for the student to be successful in completing their degree requirements, including how the animal assists the student.
- Documentation detailing or verifying the appropriate training of the service or assistance animal.
- Documentation from a veterinarian that the animal is up to date on vaccinations and all veterinary care.
- For assistance animals that do not meet the requirements stated by Title II and Title III of ADA legislation, but which might meet requirements under the Fair Housing Act, the following policy will be enforced:
- Assistance animals will be permitted only in the student’s dwelling (their specific room or apartment). Assistance animals will not be permitted in academic buildings, administrative buildings, or in common areas of the residence halls.
- Assistance animals must be transported in a cage or carrier when outside of the “dwelling” in order to ensure the safety of others. Assistance animals must also be kept in a cage or carrier in the room when the student is not present in the room.
- For all residential students who request to have service or assistance animals living in their residence hall rooms or apartments the following policy will be enforced.
- Students with service or assistance animals may be required to pay the additional private room fee, unless they are able to provide a roommate who agrees to share a room with the service or assistance animal.
- Students who have service or assistance animals may be subject to bi-weekly health and safety inspections in their apartments or rooms. All residents are subject to monthly inspections.
- Students with service or assistance animals may be required to complete additional documentation to share with Residence Life Staff and Campus Police in regards to proper treatment and interaction with the service or assistance animal.
Sexual Harassment Policy
All members of the University community are expected to support an environment of mutual respect and sensitivity, free from all forms of unwelcome verbal or physical conduct of a sexual nature, which would constitute harassing, hostile, disruptive or patently offensive behavior. Therefore, sexual harassment, in any form, of students and employees of West Liberty University is a violation of University policy and is expressly prohibited.
All faculty, students, and staff of the University are expected to:
- engage in conduct that meets professional standards;
- remain sensitive to the effect of their actions and words on others;
- take appropriate action to prevent sexual harassment;
- avoid behavior that might be construed as sexual harassment; and;
- become familiar and knowledgeable regarding this policy.
Those individuals in positions of supervisory authority have a responsibility to discourage sexual harassment and to implement and enforce this policy. Any form of sexual harassment is unacceptable behavior and engagement in such conduct is subject to appropriate disciplinary sanctions up to and including termination of employment or expulsion from the institution. In addition, acts of sexual harassment that constitute sexual battery or other violations of criminal law will be referred to the appropriate authorities for prosecution. One incident, or the aggregation of a series of incidents, may constitute sexual harassment.
The University recognizes sexual harassment may occur in a variety of ways, by and or between individuals of the same or different sex, ages, positions, sexual orientation, occupations, or responsibilities.
This policy derives its basis and authority from the following: Title IX of the Education Amendments of 1972; the 1980 EEOC interpretive guidelines of Title VII of the Civil Rights Act of 1964; The West Virginia Human Rights Act,
WV Code 5-11-1 to 19; The Campus Security Act, and the Higher Education Reauthorization Act of 1992.
Sexual Harassment shall be defined as unwelcome or unwanted sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when: Submission to such conduct is made either explicitly or implicitly a term or condition of a person’s employment or academic advancement; submission to or rejection of such conduct by an individual is used as the basis for decisions affecting an individual’s employment or academic standing; Such conduct has the purpose or effect of unreasonably interfering with a person’s work or academic performance or creating an intimidating, hostile or offensive work, learning or social environment.
Sexual harassment may include, but not be limited to such behaviors as:
- Pressure, subtle or overt, for sexual favors accompanied by implied or overt threats concerning one’s job, grades, letters of recommendation or general well-being;
- Insults, humor, jokes and/or stories that relate to an individual or group’s sexuality or sex and are reasonably calculated to humiliate, embarrass or degrade;
- Unwelcome touching or other unwanted physical contact.
If an individual believes he/she has been subjected to sexual harassment, direct action, such as making the unease and/or disapproval known to the respondent immediately and/or consulting with the Human Resources Administrator of the University is necessary. A written record of the date, time and nature of the incident(s), and the names of any witnesses should be kept by the complainant. The Human Resources Administrator of the University is the individual charged to investigate a sexual harassment complaint and recommend disciplinary actions for violations of this policy. The University’s philosophy is to attempt resolution of concerns/complaints whenever possible, through intervention at the lowest possible level and at the earliest possible opportunity.
Administrators and supervisors are expected to take action expeditiously and fairly when they become aware of instances or allegations of sexual harassment. The Human Resources Administrator of the University must be contacted by the person receiving an inquiry from an individual whether or not a formal complaint has been, or will be filed. Since failure to act may be interpreted as condoning prohibited behavior, individuals with administrative and/or supervisory authority must act promptly.
Retaliation against any party who brings a complaint of sexual harassment to the attention of the University, whether overt or covert, is expressly prohibited and in and of itself, may cause to bring disciplinary action against the person(s) responsible for the retaliation.
1. Complaints: The University recognizes two “levels” of expressed concern regarding sexual harassment. One level is an “oral inquiry” and the other is a “formal complaint.” A formal complaint is the greater level of expressed concern. An oral inquiry is not, however, a necessary predecessor to an individual making a formal complaint. All formal complaints must be submitted in writing and be signed and dated by the person making the complaint. Any individual wanting to obtain information regarding the filing of a complaint or oral inquiry is welcome to discuss concerns and ask questions of the Human Resources Administrator. At times, an individual may be unsure of how or whether to proceed in a complaint and may request advice or counseling from the Human Resources Administrator on an as-needed basis.
In cases where a formal complaint is filed, the complainant and accused shall be informed by the Human Resources Administrator of their respective rights and of the procedures for the resolution of sexual harassment complaints, possible sanctions and modes of relief.
a. Oral Inquiries: In general, the resolution of problem matters or concerns an individual may have regarding inappropriate behavior(s) under this policy should be voiced at the earliest possible time and at the lowest possible administrative level. Any individual who believes that he or she may have been sexually harassed may wish to discuss the matter first with an immediate supervisor or advisor, if practical. Any supervisor or advisor contacted by an individual is required to inform the Human Resources Administrator of the contact and the nature of the discussion.
When warranted, the Human Resources Administrator will contact the complainant to discuss the situation and recommend steps for early resolution of the situation, or where justified, may refer the complainant to other means of resolution. A written record of the date, time and nature of the incident(s), and the names of any witnesses should be kept by the concerned individual. Oral questions and inquiries regarding possible harassment made by an individual may or may not include the alleged harasser’s name.
The Human Resources Administrator does not conduct investigations of oral inquiries, but if requested by an individual, may speak confidentially with the person at whom an oral complaint is directed. The intent is to foster the resolution and elimination of improper actions or behaviors before they reach critical proportions. Any person who seeks resolution of a situation arising under this policy will not be penalized or subjected to any form of retaliation whatsoever.
b. Formal Complaint: Any individual wishing to file a formal complaint of sexual harassment must notify the University’s Human Resources Administrator (who is also the institutional contact for Affirmative Action/ Equal Employment Opportunity). Should a complaint involve the Human Resources Administrator as a respondent to a complaint, the employee must notify the office of the Vice-President of Administration. Formal complaints must be submitted in writing before a formal investigation can be undertaken by the Human Resources Administrator. The written complaint shall include all pertinent details of the complaint. When a formal complaint is made, the Human Resources Administrator shall determine whether the incident(s) on which a complaint is based would fall within the definition of sexual harassment. If in the opinion of the Human Resources Administrator the incident(s) would not constitute sexual harassment as set out in this Policy, the complainant and the Vice President of Administration or other appropriate administrative officer of the University will be so advised in writing and no further investigation shall take place.
2. Dishonest or Frivolous Complaints: If a formal complaint of sexual harassment is not substantiated and if the complainant is found to have been intentionally or maliciously dishonest or frivolous in making the allegations, the complainant shall be subject to appropriate disciplinary action(s) by the applicable administrative authority of the University. Such discipline may include, but not limited to, reprimand and/or suspension.
3. Investigations: The purpose of an investigation is to establish whether there is basis for determining that a violation of University Sexual Harassment Policy has occurred. The Human Resources Administrator (or where necessary, other senior administrative officer), is to conduct an impartial, unbiased and open-minded investigation, considering due process rights of the individuals involved. The investigation may include personal interviews with any or all of the following personnel:
- the complainant,
- the alleged harasser(s),
- any persons believed, or stated to have, personal knowledge of the facts and events leading to the complaint,
- law enforcement personnel,
- state or federal agencies.
The complainant will be informed of the steps taken during the investigation. The alleged harasser will be afforded the opportunity to respond fully to the allegations. Upon completion of the investigation by the Human Resources Administrator, a preliminary written report will be sent to the appropriate senior university administrator, (e.g., Vice President) within five (5) working days. Such preliminary report will contain recommendations for disciplinary action(s) where the investigation results warrant the issuance of disciplinary measures. The senior administrative officer will then have five (5) additional working days to issue a final written response to the complainant and accused harasser. Such final response will contain disciplinary action(s) where warranted. Reasonable extensions of these timeframes may be requested by administration in the event of extenuating circumstances. Requests for time extensions are to be made to the complainant, in writing and give an expected date of response.
The Human Resources Administrator shall be responsible for maintaining confidential file records of all sexual harassment formal complaints. A permanent confidential file will not be created or maintained in the event a complaint is found to not constitute a violation of this policy. Likewise, should a complaint result in the finding of a violation of this policy, documentation of such finding and the subsequent disciplinary action(s) shall be permanently placed in the confidential investigation file for that particular complaint. In no case shall any preliminary investigative report or notes be released for general consumption. Only final written investigative reports and findings shall be released to the complainant and accused as appropriate.
4. Confidentiality: All inquiries and complaints shall be treated in strict confidence insofar as possible. Complainants and respondents shall be protected with respect to release of records as provided for in appropriate University policies and applicable laws regarding the release and/or distribution of such information.
5. Appeals: A decision to discipline rendered by the Human Resources Administrator or other appropriate senior administrative official, as a result of the application of this policy, may be appealed by the respondent through the procedures set out in the appropriate grievance procedure. If the respondent is a student, such appeal shall be in accordance with the provisions of the West Liberty University Student Handbook. Appeals of students should be channeled through the Office of Student Services. In all cases, the President of the University shall be the final level of appeal at the campus level.
6. State and Federal Agencies: Complaints may also be filed with federal or state agencies. Individuals should be aware that there are time limits for filing complaints, generally within 365 days of the harassing event. More details about the use of these agencies may be obtained by contacting:
Equal Employment Opportunity Commission
Pittsburgh, PA 15230 Phone (412) 644-2728
West Virginia Human Rights Commission
1321 Plaza East, Room 106
Charleston, WV 25301-1400 Phone (304) 558-2616
7. Dissemination and Training: The Human Resources Administrator shall make available information and materials helpful in preparing educational programs, and upon request, shall assist specific units and departments in their efforts to implement this policy. This policy statement shall be generally distributed on the campus in various forums and at various times, as deemed necessary or desirable. Training shall be developed for individuals likely to receive complaints, but not be limited to, deans, directors, department chairpersons, university counselors, residence hall advisors, faculty, and supervisors. The Human Resources Administrator shall at regular intervals (for instance, annually), conduct or cause to occur training sessions for faculty, staff, and other personnel. Students and employees shall receive information regarding this policy during initial orientation or employment. Specifically, new supervisory personnel, including academic chairpersons, shall receive a copy of this policy upon hiring or appointment. The text of this policy shall appear, in full, in all student handbooks of the University.
Sexual Misconduct Policy
West Liberty University seeks to provide a consistent, caring, and timely response when a sexual assault occurs within the University community. All members of the University community are expected to support an environment of mutual respect and sensitivity, free from all forms of unwelcome verbal or physical contact of a sexual nature. This protocol seeks to accomplish the following:
- Communicate the University’s intolerance of sexual misconduct.
- Establish the procedures to follow if misconduct occurs.
- Establish the guidelines for those persons in a helping role.
- Support the victim of sexual misconduct by providing prompt and compassionate services.
- Identify and communicate existing counseling and support services for victims of sexual misconduct.
Sexual misconduct at West Liberty is defined as any form of actual or attempted sexual contact obtained without consent and/or obtained through the use of force, threat of force, intimidation, or coercion. It includes, but is not limited to, forcible anal or oral sex, attempted intercourse, sexual touching, or exhibitionism by a person known or unknown to the victim. In all cases, the University will report instances of sexual misconduct to the Ohio County Sheriff’s Office at the time a report is received by any University official.
Non-consensual contact includes situations in which an individual is unable to consent because she/he is mentally incompetent; is physically helpless due to drug or alcohol consumption; is asleep; is unconscious for any reason; or is under 18 years of age.
Rape is defined as the act of sexual intercourse with a person against one’s will and consent.
Acquaintance or date rape is rape by a date, boyfriend, girlfriend, casual friend, or acquaintance. Regardless of the relationship between perpetrator and victim, the acquaintance rape is as serious a crime as stranger rape and the same criminal laws and penalties apply to both.
Confidentiality is a common concern for victims who have been affected by rape, attempted rape, or sexual assault. It is important that all persons involved only share information with appropriate university officials and otherwise maintain confidentiality regarding the incident. Reporting of the incident is mandatory for the University.
Guidelines for Personnel Responding to Sexual Misconduct:
All personnel working with victims of sexual misconduct should be sensitive to the following concerns:
- To a person who has been sexually assaulted, a medical exam may seem like a second sexual assault. However, if the victim decides to file charges against the assailant at a later time, physical evidence is necessary. Encourage the victim to have a medical examination, and emphasize concern for the person’s health. Suggest to the victim that someone such as a trained Sexual Assault Help Center (234-8519) advocate be with her/him at the hospital.
- Many victims are reluctant to report sexual assault and to file charges against the assailant. These questions should be viewed separately by the victim. All victims should be encouraged to report sexual assault. If sexual assaults are reported, the University is aware of the magnitude of the problem, and can respond with additional resources, programs, and security. The victim can also receive needed support and help in understanding his/her own feelings.
- The question of filing legal charges or pursuing disciplinary action is a much more difficult decision to make. Some individuals may be more emotionally able to handle the stress of a trial or hearing than others. Those who feel emotionally able to prosecute should be encouraged to do so. However, when a victim decides not to file charges his/her wishes should be respected and not criticized.
- While most victims of sexual assault are women, men can also be victims. Usually the assailant is another man. Male victims experience symptoms of psychological trauma similar to those experienced by women. Support services provided for female victims have been shown to be equally helpful for male victims
Options for the Victim to Consider
A Sexual Assault Reported to Any Member of the University Community Must Be Reported in One of the Three Following Ways. The victim may choose which option, but the person to whom the victim has reported the incident must assure that a report is made.
- Direct Reporting is when the victim speaks directly with University officials or law enforcement officers regarding the assault. Reports can be made to Campus Safety. Such reports can also be made at the hospital or the police department. Direct reports should be made as soon as possible and are required if the victim ultimately chooses to seek criminal prosecution.
- Third Party Reporting is when someone to whom the victim has reported the assault contacts University officials or law enforcement authorities and reports the details of the assault. This will provide general information about the assailant and the nature of the attack, but will not include the name of the victim.
- Anonymous Reporting is when the victim contacts University Officials or law enforcement authorities and reports the details of the assault but does not disclose his/her identity. This is useful in preventing additional assaults on campus, but cannot be used in an investigation.
- The victim has several additional options for reporting:
- The victim may also choose to submit charges of sexual harassment as outlined in this handbook in the section called “Sexual Harassment Policy.”
- The victim has the option of taking no action beyond discussing the assault with someone, even though a report of the incident must be made, as outlined above. The victim should understand that choosing to take no action initially does not eliminate his/her option to take action in the future. A victim of sexual assault should seek a medical exam as soon after the incident as possible, regardless of his/her thoughts about taking action.
- The victim can pursue the matter internally through the university’s judicial process. Campus Police (336-8021) should be contacted in order for a report to be made. This could result in either criminal charges for the assailant or disciplinary measures imposed by the University.
- The victim can pursue criminal charges off campus by contacting the Ohio County Sheriff’s Department (234-3607) and making a report.
Sexual Misconduct Follow-Up Procedures
- The Dean of Students and/or his/her designee will:
- Meet with the victim in order to assess his/her needs.
- Begin immediate investigation of the incident and determine appropriate responses.
- Discuss legal options, university disciplinary options, necessary forms to be completed, and other important decisions the victim may need to make.
- Provide the appropriate forms and refer the victim to the appropriate resources if the victim decides to pursue one of the university disciplinary options.
- Inform Health Service that a sexual assault incident has taken place. The nurse will be given the name of the student, as well as other pertinent information that may be helpful in treatment.
- Contact alleged assailant.
- If a not a member of the WLU community, the assailant will be prohibited from being on campus.
- If a member of the WLU community, the assailant will be informed of the status of the case and the judicial process. The alleged assailant will also be required to participate in counseling or other programs of an educational/developmental nature to explore attitudes and deal with the issues involved.
- Make adjustments to living arrangements and/or academic schedules of the students involved if such action will help to resolve issues.
- Follow-up in a timely fashion with information to the University community of incidents that are considered to be a threat to other students and/or other employees.
- The University Counselor will:
- Meet with the victim as soon as possible.
- Discuss other resources and options for counseling services with the victim.
- Campus Police Will:
- Obtain information regarding the incident and will comply with Campus Security Act of 1990.
- Additional Follow-Up:
- On-going counseling will be provided, as well as referral to off-campus services if the victim so desires.
- Follow-up will be offered to friends of the victim and the assailant, or with other involved or concerned, as much as possible without breaching confidentiality. This will be offered by the appropriate Student Services personnel.
Smoking & Smokeless Tobacco
West Liberty University has a responsibility to its employees and students to provide a safe and healthful environment. Research findings show that smoking and secondhand smoke constitute a significant health hazard. In addition to direct health hazards, smoking contributes to institutional costs associated with employee absenteeism, health care, and medical insurance.
The United States Environmental Protection Agency and the National Institute for Occupational Safety and Health have determined that environmental tobacco smoke and side stream smoke are carcinogenic. Secondhand tobacco smoke can also lead to increased risk of heart disease in non-smokers. Tobacco smoke is also a major contributor to indoor air pollution and a significant health hazard.
Section 1. Provisions
1.1 The use of all smoking tobacco products, simulated tobacco products (electric cigarettes, etc.), natural/artificial tobacco tobacco-like substitutes, devices (Hookah, etc.), smokeless tobacco, or tobacco-like substitutes (particularly, spit-and-chew varieties is prohibited in all University buildings, campus facilities (e.g. sports venues, parking lots, grounds), and off-campus locations such as the Highlands center (and adjacent parking area) which are under the control of West Liberty University.
1.2 This tobacco use policy applies to all members of the campus community – students, guests, faculty, staff, contracted service personnel, vendors, contractors, visitors, and the Board of Governors.
1.3 All smoking and smokeless tobacco products and tobacco-like substitutes, as described in Section 1.1, are prohibited in any motor vehicles owned, leased, or otherwise operated by West Liberty University.
1.4 The sale of or free distribution of tobacco products or tobacco-like substitutes on campus is prohibited. This includes the delivery of tobacco products or tobacco-like substitutes to campus by means of delivery services of any kind. In addition, tobacco advertisements are prohibited in all University produced publications.
1.5 All tobacco products or tobacco-like substitutes must be extinguished and tobacco residue should be placed in an appropriate waste receptacle prior to arrival on West Liberty University property or those locations under the control of the University.
Section 2. Exception
2.1 Dwellings located on campus property and occupied as a family residence.
Section 3. Enforcement
3.1 The President, or his designee, shall be responsible for developing and updating an administrative procedure detailing specific sanctions, etc. that will apply to those who violate this policy. Enforcement of this rule will depend on the cooperation of all members of the campus community, both to comply and to encourage others to do so. Faculty, staff, and students who see individuals smoking or using tobacco products or tobacco-like substitutes are asked to inform these individuals in a professional and courteous manner that University policy prohibits tobacco and tobacco-like substitutes use anywhere on campus. Offenders are to be reported appropriately to the Dean of Enrollment and Student Services/Registrar, the Vice President of Human Resources, or Campus Police.
Section 4. Assistance
4.1 West Liberty University will use all resources at its disposal to assist any individual within the University community in their effort to eliminate the personal use of tobacco or tobacco-like substitutes in any form.
4.2 Specific assistance will be obtained, as appropriate, from the West Virginia Tobacco Coalition, West Virginia Wellness Council, and the Ohio County, West Virginia, Health Department.
4.3 The West Liberty University Health Promotion – Tobacco Coalition Committee will assist in implementation and evaluation of compliance with this smoking policy. Membership includes representatives from all University constituents and interested parties.
All solicitations and sales on the university campus must have prior approval from the College Union Office, which is located on the ground floor in the College Union.
West Liberty University is determined to provide a campus environment free of violence for all members of the campus community. For this reason, WLU does not tolerate stalking. Perpetrators of such acts will be pursued to the fullest extent possible. WLU is also committed to supporting victims of stalking through the appropriate provision of safety and support services.
Stalking is a crime in West Virginia (§61-2-9a of the WV State Code) and is subject to criminal prosecution. Students perpetrating such acts of violence will be subject to disciplinary action through the University’s Office of Student Services. This can include expulsion from the University and/or criminal prosecution simultaneously.
This policy applies to all students, faculty, staff, and temporary/contracted employees of the University community. Additionally, this policy applies to any stalking behavior including, but not limited to, on-campus, off-campus, and cyber behaviors.
Definition of Stalking:
Stalking is a course of conduct directed at a specific person that would cause a reasonable person to feel fear. Course of conduct is defined as “a pattern of actions composed of more than one act over a period of time, however short, evidencing a continuity of conduct.”
Stalking includes any behaviors or activities occurring on more than one occasion that collectively instill fear in a victim and/or threaten his/her safety, mental health, or physical health. Such behaviors and activities may include, but are not limited to, the following:
- Non-consensual communication, including face-to-face communication, telephone calls, voice messages, e-mails, written letters, gifts, text messages, or any other communications that are undesired and place another person in fear.
- Use of online, electronic, or digital technologies, including:
- Posting of pictures or information in chat rooms or on web sites
- Sending unwanted/unsolicited email or talk requests
- Posting private or public messages on Internet sites, social networking sites, and/or school bulletin boards
- Installing spyware on a victim’s computer
- Using Global Positioning Systems (GPS) to monitor a victim
- Pursuing, following, waiting, or showing up uninvited at or near a residence, workplace, classroom, or other places frequented by the victim
- Surveillance or other types of observation, including staring or “peeping”
- Non-consensual touching
- Direct verbal or physical threats
- Gathering information about an individual from friends, family, and/or co-workers
- Threats to harm self or others
- Defamation – lying to others about the victim
West Liberty University encourages reporting of all incidents of stalking to Campus Police. Campus Police and the Office of Student Services/Judicial Coordinator will work together and with appropriate resources both on and off campus to provide additional support services to the victim while addressing the behavior of the perpetrator. The University can offer several support resources, including but not limited to: alternate housing accommodations, counseling services, changes in academic scheduling, campus health services, no contact directives, etc. Additionally, the University may also seek restriction of access to non-students and/or non-employees to all or part of the University community in certain circumstances as appropriate.
For assistance obtaining these safety accommodations, please contact the Office of Student Services at (304) 336-8343 and/or Campus Police at (304) 336-8343. If safety is an immediate concern, victims are encouraged to contact law enforcement immediately: Campus Police at (304) 336-8021; or emergency services at 911.
Standards for Recognized Student Organizations
The following standards must be met annually by chartered organizations in order to be recognized by the university:
- Completed recognition form
- Updated constitution and by-laws
- A completed list of all designated officers and members (including mailing addresses and phone numbers)
- Signature of an approved advisor (approval is granted by the Campus Life Office)
- All organizations must be in good standing with the University concerning academics, finances, and conduct
- Membership to any organization is limited to WLU students.
- All organizations applying for recognition shall include provisions to insure that their constitutions, charters, and by-laws are not discriminatory with reference to race, color, gender, ethnic origin, religious affiliation, or sexual orientation of perspective members, except when the express and legitimate purpose of the organization require limitation as to gender or religion.
- To limit the activities of the group, and, insofar as possible, those of its individual members, to acceptable conduct which is within the limits of state and federal laws and University regulations. To recognize the president of the group as the administrative head and spokesperson. This officer is to assume responsibility for the proper planning preceding any organizational event and for the conduct of those in attendance. Failure to meet these prescribed standards or the infraction of any University regulation may result in any of the following penalties:
- Denial of recognition of the group as a University organization.
- Forfeiture of right to representation in other University organizations, e.g., Interfraternity Council, Student Government, Intramurals, etc.
- Denial of the use of University facilities.
- Forfeiture of right to be listed in the Student Handbook or other publications.
- Denial of privilege of some or all social activities for a specified period.
- Denial of privilege of taking in members.
Alleged violations of the above “Standards for Organizations” will be referred for adjudication to the University’s judicial process. In a case involving a student organization, all disciplinary procedures for individual students are to be followed except that student organizations are not entitled to representation by an attorney in any campus proceedings.
The possession and/or use of any dangerous weapons is strictly forbidden on university property. Weapons include but are not limited to the following: Firearms, BB guns, pellet guns, paintball guns, blowguns, bows and/or arrows, dangerous knives, firecrackers, ammunition, and other explosive material. Possession of the above will result in the immediate suspension from the residence halls, and may also result in expulsion and possible legal action.